GL Journals

GL Journals is the accounting workspace for reviewing journal batches, journal entries, debit and credit lines, posting status, approvals, reversals, and source references.

Use this page when you need to review accounting activity, investigate a posting, confirm an entry is balanced, or trace a business transaction into the ledger.

Where To Open It

Open Accounting -> Operations -> GL Journals.

The page usually provides search, date filters, business-unit filters, status filters, and row actions based on your permissions.

Workspace Reference

Workspace	How Users Reach It	What Users Usually Do There
GL Journals	Accounting -> Operations -> GL Journals	Review journal batches, journal entries, lines, source references, approval state, posting status, and reversals.
Back-Office Posting	Accounting -> Operations -> Back-Office Posting	Create controlled manual journals from approved posting rules.
GL Reconciliation	Accounting -> Operations -> GL Reconciliation	Compare GL balances and supporting detail where reconciliation is required.
Service Workspaces	Operational modules such as Loans, Deposits, Billing, POS, Wallets, Shares, Assets, Production, Agriculture, and Inventory	Trace operational records into the ledger using source references.

Journal Batches

A journal batch groups one or more journal entries. Batches help users review related accounting activity together.

Common batch information includes:

Field	Meaning
Batch number	Business reference for the grouped journal activity.
Business unit	Branch, unit, or service context where it belongs.
Status	Whether the batch is open, posted, reversed, cancelled, or pending.
Entry count	Number of journal entries in the batch.
Total amount	Summary amount for the batch.
Created by	User or workflow that created the batch.
Created date	When the batch was created.

Use the batch view when reviewing a full posting outcome rather than one individual line.

Journal Entries

A journal entry is a balanced set of debit and credit lines.

Common entry fields include:

Field	Meaning
Entry number	Business reference for the journal entry.
Journal date	Accounting date used for reporting.
Fiscal period	Period that owns the journal date.
Currency	Currency of the entry.
Exchange rate	Rate used where foreign currency is involved.
Entry type	Whether it is regular, recurring, reversal, or allocation.
Source	Whether it came from manual posting or another business workflow.
Narration	User-readable explanation for the entry.
Posting status	Whether the entry is draft, approved, posted, failed, reversed, or cancelled.

Journal Lines

Journal lines are the individual debit and credit rows inside an entry.

Field	Meaning
Account	GL account affected by the line.
Sub-ledger	Detailed tracking reference where required.
Debit amount	Amount posted to the debit side.
Credit amount	Amount posted to the credit side.
Description	Line-level explanation.

The total debits and total credits must match before posting can complete.

Manual Journals

Users can create manual journals through either:

• Back-Office Posting, where a configured posting rule provides the debit and credit structure.
• Direct journal entry, where authorised finance users enter the accounting lines directly where the system allows it.

Back-Office Posting is preferred when an entry type repeats often because it improves consistency and reduces account-selection errors.

Automated Journals

Many entries are created automatically from operational workflows, such as:

• loan disbursements and repayments
• interest, fee, and penalty events
• deposit transactions
• billing invoices and payments
• POS settlement
• wallet collections and disbursements
• payment batches
• asset acquisitions, depreciation, transfers, and disposals
• share, dividend, or capital activity

Users should review the source reference, narration, and posting status before treating the business action as financially complete.

Statuses To Watch

Status	Meaning	User Action
Draft or Open	Still being prepared.	Review or complete before posting.
Pending Approval	Waiting for approval.	Follow up with the assigned approver.
Posted	Finalised in the ledger.	Use reversal or adjustment if correction is needed.
Rejected	Approver rejected the entry.	Review rejection reason and correct.
Failed	Posting validation or setup failed.	Correct setup or source data, then retry where allowed.
Reversed	A posted entry has been offset by a reversal.	Review both original and reversal.
Cancelled or Voided	Stopped before final posting.	Confirm it should not affect balances.

Filters And Review

Use filters to narrow the journal list by:

• date range
• fiscal period
• business unit
• source workflow
• status
• currency
• batch number or entry reference
• narration search

When investigating a transaction, start from the business reference, then open the journal batch and review the lines, approval history, source context, and any failure message.

Corrections

Do not edit posted journal amounts directly. Use the appropriate correction path:

• reverse the entry if the original posting should be fully cancelled
• post an adjustment if only part of the accounting needs correction
• correct setup and retry if posting failed before finalisation
• reopen a period only when finance policy allows the correction in that period

Common Mistakes

Mistake	Better Practice
Treating pending entries as posted.	Check posting status before reporting completion.
Editing master setup to hide an entry.	Use reversal or adjustment with clear narration.
Ignoring failed automated postings.	Resolve the setup issue before period close.
Posting vague narrations.	Include the business reason, party, and reference.
Reviewing only totals.	Open the lines and confirm accounts and sub-ledgers.

Related Pages

• Back-Office Posting
• GL Reconciliation
• Financial Reports
• Audit Trail And Controls