Separation

The Separation page manages the employee exit process — resignations, terminations, retirements, and end-of-contract departures.

Navigation: HR → Exit → Separation

Separation Types

Type	Description
Resignation	Employee voluntarily leaves
Termination	Employer ends the employment
Retirement	Employee reaches retirement age
End of Contract	Fixed-term contract expires
Redundancy	Position is eliminated

Separation Workflow

1. Initiate Separation — HR or manager creates a separation record
2. Clearance Process — Employee completes clearance items (return of assets, knowledge transfer, etc.)
3. Final Settlement — Calculate final pay (prorated salary, leave encashment, gratuity)
4. Exit Interview — Optional exit interview record
5. Complete — Employee record is marked as separated

Clearance Items

Clearance items are defined in Administration → HR → Clearance and may include:

Item	Responsible
Return company laptop	IT Department
Return ID badge	HR
Handover documents	Direct manager
Settle outstanding loans	Finance
Return office keys	Administration

Each item must be checked off by the responsible party before the separation can be completed.

Final Settlement

The final settlement calculates:

Component	Description
Prorated Salary	Salary for days worked in the final month
Leave Encashment	Payment for unused annual leave
Gratuity	If applicable per company policy
Deductions	Outstanding loans, advances, or damages
Net Settlement	Final amount payable to the employee

Next Steps

• Employees — Employee management
• Payroll — Processing final pay