Shares & Equity

The Shares module manages share capital for SACCOs, cooperatives, and member-based organisations — share accounts, transactions, dividends, and shareholder meetings.

Navigation: Shares → Share Accounts / Transactions / Dividends / Meetings

Module Structure

Page	Description
Share Accounts	Member share accounts and balances
Transactions	Share purchases, redemptions, and transfers
Dividend Events	Dividend declaration and allocation cycles
Dividend Allocations	Per-member dividend distributions
Shareholder Meetings	Meeting records and attendance

Administration Setup

Before using shares operationally, configure in Administration → Shares:

Setup Page	Purpose
Share Products	Define share types with par values, min/max holdings
Group Types	Categorise share groups
GL Links	Map share accounts to GL accounts
BU Restrictions	Restrict products to specific business units
Posting Rules	GL posting rules for share transactions

Share Accounts

Creating a Share Account

1. Navigate to Shares → Share Accounts
2. Click Create Share Account
3. Select the client and share product
4. Submit

Share Account Details

Field	Description
Account Number	Unique share account identifier
Client	The shareholder
Product	The share product type
Shares Held	Number of shares owned
Par Value	Value per share
Total Value	Shares held × par value
Status	Active or closed

Share Transactions

Purchase

A member buys shares, increasing their holding:

1. Open the share account
2. Click Purchase Shares
3. Enter the number of shares or amount
4. Submit — GL entries are created automatically

Redemption

A member sells/redeems shares:

1. Open the share account
2. Click Redeem Shares
3. Enter the number of shares
4. Submit — funds are credited to the member's deposit account

Transfer

Transfer shares between members within the same organisation.

Dividends

Dividend Lifecycle

1. Declaration — The board declares a dividend (amount per share or percentage)
2. Allocation — The system calculates each member's dividend based on their shareholding
3. Distribution — Dividends are paid out (credited to deposit accounts or issued as cheques)

Each step creates corresponding GL journal entries.

Creating a Dividend Event

1. Navigate to Shares → Dividends → Dividend Events
2. Click Create Dividend Event
3. Set the declaration date, dividend rate, and qualifying period
4. Submit
5. Run the allocation process to calculate per-member amounts
6. Approve and distribute

Shareholder Meetings

Record and track shareholder meetings:

• Meeting date, type (AGM, EGM, special), and venue
• Attendance tracking
• Resolutions passed
• Minutes and documents

Next Steps

• Fixed Assets — Asset management module
• Reporting — Share and equity reports