Introduction

PinkApple ERP is a cloud-based, multi-tenant financial management platform built for financial institutions, SACCOs, microfinance institutions (MFIs), cooperatives, and small-to-medium enterprises across Africa.

What is PinkApple ERP?

PinkApple ERP provides a complete suite of integrated financial services on a single platform. Every module — accounting, lending, deposits, assets, shares, HR, and reporting — shares the same general ledger, the same customer records, and the same approval workflows. A loan disbursement automatically creates a deposit credit, a GL journal entry, and a sub-ledger update — atomically, in real time.

Key Characteristics

• Multi-Tenant SaaS — Each company gets an isolated database with its own data, configuration, and users. Register your company and you're up and running in minutes.
• Service-Based Architecture — Modules are grouped into services (e.g., "Banking & Finance", "Community Finance & HR"). Your company subscribes to the services it needs.
• Unified General Ledger — Every financial transaction across all modules posts to the same double-entry GL engine. No batch imports, no reconciliation gaps.
• Role-Based Access Control — Granular permissions at three levels control which users see which menus, which data, and which actions they can perform.
• Multi-Branch / Multi-Currency — Manage multiple business units (branches, departments, regions) with their own fiscal calendars, currencies, and reporting hierarchies.
• Approval Workflows — Configurable multi-level approval chains for GL postings, loan applications, transactions, and more.

Who Is This For?

Organisation Type	Typical Use
SACCOs & Cooperatives	Member management, share capital, savings & loans, dividend distribution
Microfinance Institutions	Loan lifecycle, deposit accounts, regulatory reporting, collections
Small & Medium Enterprises	General ledger, accounts payable/receivable, asset management, HR
Community Finance Groups	Group savings, loan management, basic accounting

Platform Modules

PinkApple ERP includes the following core modules:

Module	Description
Accounting	Chart of accounts, GL posting rules, journal entries, reconciliation, financial reports
Loan Management	Loan products, applications, approval, disbursement, repayment, arrears, collections
Deposit Accounts	Savings, fixed deposits, current accounts, interest, mandates, blocked funds
Reporting	Report catalog, custom builder, financial statements, scheduled delivery, exports
Fixed Assets	Asset register, depreciation, CIP, revaluations, maintenance, insurance
Shares & Equity	Share products, member accounts, dividends, meetings
HR	Employees, leave, attendance, payroll, performance, separation
Administration	Users, roles, business units, fiscal setup, custom fields, configurations
Communication	Document management, messaging

Documentation Version

This documentation covers PinkApple ERP v3. Use the version selector in the top navigation to switch between versions if available.

Next Steps

• Getting Started — Register your company and log in for the first time
• Platform Concepts — Understand services, business units, and how the platform is organized
• Administration Guide — Set up your company's configuration