Accounting Features Overview

Pinkapple delivers a complete, enterprise-grade accounting engine purpose-built for financial institutions, SACCOs, and microfinance organisations. This page summarises the key capabilities.

Workspace Reference

Workspace Area	How Users Reach It	What Users Usually Do There
Accounting Setup	Accounting -> Setup	Maintain chart of accounts, posting rules, posting approval, GL configuration, and project control.
Accounting Operations	Accounting -> Operations	Post, review, reconcile, report, and close financial activity.
Financial Setup	Administration -> Financial Setup	Maintain currencies, fiscal calendars, periods, pricing, tills, denominations, budgets, and EOD processing.
Service Operations	Sidebar service modules such as Loans, Deposits, Billing, POS, Wallets, Shares, Assets, Production, Agriculture, and Inventory	Perform operational work that can generate financial records.

General Ledger

• Double-entry enforcement — Every transaction produces balanced debit/credit journal entries
• 6-level Chart of Accounts — Foundation → GL Template → Major → Header → COA → Sub-Ledger
• Multi-currency posting — Transaction and base currency tracked on every line
• Automated GL posting — Domain events (loans, deposits, fees) auto-generate journal entries via configurable rules
• GL posting rules — Configurable debit and credit templates with fixed, percentage, remaining, tag-resolved, and source-driven amounts
• Sub-ledger tracking — Granular per-client, per-product balance breakdown under control COAs
• Batch & single posting — Manual journal entry via batches or single-entry forms

Fiscal Period Management

• Configurable fiscal calendar — 12-month, 13-period, or custom period structures
• Multi-BU period control — Each business unit has independent period states
• Period open/close workflow — Governed close process with readiness checks
• Close readiness dashboard — Real-time blockers: unposted batches, pending approvals, SL-COA mismatches, open tills
• Adjustment periods — Dedicated periods for audit/year-end adjustments
• Posting date policies — Configurable lag days, future posting controls, backdated posting rules

Period-End Automation

• FX Revaluation — Mark-to-market foreign currency balances at period-end rates
• Intercompany Elimination — Net IC receivables/payables across business units
• Accrual Auto-Reversals — Automatically reverse month-end accrual entries at period start
• Recurring Journals — Template-based auto-execution (daily, weekly, monthly, quarterly, annual)
• Stale Draft Cancellation — Auto-cancel aged draft batches based on configurable thresholds

Year-End Close

• Fiscal year close — One-click year-end with validation, HARD_CLOSE, and retained earnings posting
• Retained earnings rollforward — Automatic DR Current Year Earnings → CR Retained Earnings journal
• P&L reset — Income/expense accounts reset for the new year while equity carries forward

Financial Reporting

• Trial Balance — Multi-currency, multi-BU, comparative period support
• Balance Sheet — Template-driven with customisable line items and groupings
• Income Statement — Period movement with budget variance columns
• Cash Flow Statement — Indirect method with configurable sections (Operating, Investing, Financing)
• Statement of Changes in Equity — Full equity movement analysis
• General Ledger Report — Transaction-level detail with running balances
• Journal Listing — Searchable journal entry register with drill-down

Financial Statement Builder

• Template-driven design — Define statement structure without code
• Flexible line items — DETAIL, SUBTOTAL, TOTAL, HEADER line types
• COA account mapping — Map GL accounts to statement lines
• Column definitions — Current, comparative, budget, variance columns
• Multiple templates — Management vs. statutory vs. regulatory versions
• PDF & Excel export — Publication-quality output

Budget Management

• Budget creation — Per-BU, per-fiscal-year with COA line item allocation
• Commitment accounting — Reserve funds via encumbrances before actual expenditure
• Availability checking — Real-time budget availability queries
• Variance tracking — Budget vs. actual analysis with percentage utilisation
• Period reconciliation — Auto-populate actuals against budget at period-end

Multi-Currency

• Transaction and reporting currency views — Review original transaction currency amounts alongside reporting-currency balances
• Exchange rate management — Effective-dated rates with approval workflow
• FX revaluation — Automated unrealised gain/loss posting at period-end
• Multi-currency reporting — Filter reports by currency or view consolidated base-currency totals

Intercompany Accounting

• IC transaction register — Track inter-BU transactions with confirmation workflow
• Automated elimination — One-click netting of confirmed IC balances
• Consolidated reporting — Post-elimination consolidated statements

Approval & Audit

• GL posting approval chains — Configurable multi-level approval for journal entries
• Authority limits — Amount-based approval thresholds
• Full audit trail — Every action logged with user, timestamp, IP, and action detail
• Period close audit — Close/reopen actions require notes and are permanently logged

Integration Points

• Domain GL posting — Loans, deposits, shares, fees, assets all post to GL automatically
• Teller integration — Till-based posting tied to business days and sessions
• EOD processing — End-of-day routines trigger automated GL entries
• Report scheduling — Automated report generation and delivery
• Controlled integrations — Authorised integrations can create accounting activity through governed channels