Human Resources Overview

The HR module provides comprehensive workforce management — from employee onboarding through payroll processing, leave management, performance reviews, and employee separation.

Module Structure

Administration → HR (Setup)

Page	Purpose
Organisation	Jobs, positions, departments, and organisational structure
Leave & Attendance	Leave types, policies, attendance rules
Compensation	Pay grades, salary structures, deduction/addition rules
Talent	Performance review cycles, training programs
Clearance	Clearance items for employee exit process

HR (Operations)

Page	Purpose
Employees	Employee records and management
Leave & Attendance	Leave requests, approvals, attendance tracking
Payroll	Payroll runs and payroll periods
Performance	Performance reviews and appraisals
Separation	Employee exit workflows

Key Concepts

Jobs and Positions

• A job is a role definition (e.g., "Software Engineer", "Branch Manager")
• A position is a specific instance of a job in a business unit (e.g., "Software Engineer — Kampala Office")
• Employees are assigned to positions

Employment Records

Each employee has an employment record that tracks:

• Employment type (full-time, part-time, contract)
• Start and end dates
• Position and reporting structure
• Compensation details

Payroll Integration

HR data feeds directly into payroll:

• Salary from the compensation structure
• Deductions (tax, pension, loan repayments)
• Additions (allowances, bonuses, overtime)
• Leave days affect attendance-based calculations

GL Integration

Payroll processing generates GL journal entries for:

• Salary expense
• Tax liabilities
• Pension contributions
• Net pay disbursement

Setup Sequence

1. Organisation — Define jobs and positions
2. Compensation — Set up pay grades and salary structures
3. Leave & Attendance — Configure leave types and policies
4. Talent — Set up review cycles (optional)
5. Clearance — Define exit checklist items (optional)
6. Employees — Start creating employee records