Exchange Rates

The Exchange Rates page lets you manage currency conversion rates for multi-currency operations.

Navigation: Administration → Financial Setup → Exchange Rates

How Exchange Rates Work

Exchange rates define the conversion factor between your base currency and each foreign currency. When a transaction occurs in a non-base currency, the system uses the applicable exchange rate to record the base-currency equivalent.

Exchange Rate Table

Column	Description
From Currency	The source currency
To Currency	The target currency (usually your base currency)
Buy Rate	Rate used when the organisation buys the foreign currency
Sell Rate	Rate used when the organisation sells the foreign currency
Mid Rate	Average of buy and sell rates, used for reporting
Effective Date	The date from which this rate applies
Status	Active or superseded

Creating an Exchange Rate

1. Click Create Exchange Rate
2. Fill in the form:

Field	Description	Required
From Currency	The foreign currency	Yes
To Currency	Your base currency	Yes
Buy Rate	The buying rate	Yes
Sell Rate	The selling rate	Yes
Effective Date	When this rate takes effect	Yes

3. Submit the form

INFO

When a new rate is created for a currency pair, the previous rate is automatically superseded. The system always uses the most recent rate for the transaction date.

Rate Types

PinkApple supports different rate types for different purposes:

Rate Type	Used For
Spot Rate	Day-to-day transactions
Contracted Rate	Pre-agreed rates for specific deals
Revaluation Rate	Period-end balance revaluation

Next Steps

• Calendar Policy — Define business days and working schedules