Payroll

The Payroll pages manage payroll processing — payroll runs, payroll periods, salary calculations, deductions, and net pay disbursement.

Navigation: HR → Payroll → Payroll Runs / Payroll Periods

Payroll Periods

Payroll periods define the time windows for salary processing (typically monthly):

Column	Description
Period Name	e.g., "January 2025"
Start Date	First day of the pay period
End Date	Last day of the pay period
Status	Open, processed, closed

Creating Payroll Periods

Payroll periods are typically generated in bulk for a fiscal year. Navigate to HR → Payroll → Payroll Periods to view and manage them.

Payroll Runs

A payroll run processes salaries for all eligible employees in a payroll period.

Running Payroll

1. Navigate to HR → Payroll → Payroll Runs
2. Click Create Payroll Run
3. Select the payroll period
4. The system calculates for each employee:

Component	Description
Basic Salary	From the employee's compensation record
Allowances	Housing, transport, meal, etc.
Overtime	Based on attendance records
Deductions — Tax	PAYE or equivalent income tax
Deductions — Pension	NSSF or equivalent pension contribution
Deductions — Loan	Loan repayment deductions
Deductions — Other	Any other configured deductions
Net Pay	Gross pay minus all deductions

5. Review the payroll summary
6. Approve the payroll run
7. Process — Generates payment instructions and GL journal entries

Payroll GL Integration

Each payroll run creates GL journal entries:

Debit	Credit
Salary Expense	Net Pay Payable
Salary Expense	Tax Payable (PAYE)
Salary Expense	Pension Payable (NSSF)

Payroll Reports

After processing, you can generate:

• Payslips — Individual employee pay statements
• Payroll Summary — Aggregate totals by department/branch
• Tax Report — PAYE deductions for tax authority
• Pension Report — Pension contributions for the pension fund
• Bank File — Payment instructions for bulk salary transfer

Next Steps

• Performance — Performance review management
• Separation — Employee exit process